RMMLA Calendar of Important Dates and Deadlines

J A N U A R Y    1

• Results of RMMLA Executive Board elections announced.
• RMMLA membership runs from January 1 through December 31. A two-week grace period is given from January 1 - 15, allowing members from the past year to log in to the site and retrieve their existing membership record. After January 15, renewing members will need to enter their contact information anew. Click for Membership Info.
• For those who will be chairing a session and/or presenting a paper at the RMMLA convention, the discounted convention pre-registration period now opens with the new year and runs until May 1. Members who join/renew and then register early get the pre-registration rates, as well as a banquet ticket. Registration between May 1 and August 1 are at a higher rate, but include a banquet ticket. Registration after August 1 is at the late registration rate and does not include a banquet ticket. Click HERE for more information.
• Deadline for RMMLA Secretariat receipt of proposals for Grants and Awards:
  • RMMLA-Women's Caucus Award for Best Feminist Essay at the RMMLA convention ($100)

F E B R U A R Y    1

• Deadline for RMMLA Secretariat receipt of proposals for Grants and Awards:
  • RMMLA-Huntington Library Research Grant ($2000)
  • Faculty and Graduate/ABD Student Research Travel Grants ($250 each)

M A R C H    1

• Paper proposals (350 words) for RMMLA convention in October due to session chairs. See Call for Papers for up-to-date list of sessions.
• Proposals for pre-arranged Special Topic Sessions due to RMMLA Secretariat, including title and brief description of session, as well as list of participants, their institutional affiliations and email addresses, paper titles, and 100-word abstracts of papers. Approved on space available basis.
• Announcement of recipients of Research Travel, Farr, Davis, and Huntington Awards.

M A R C H    5

• Submissions due for special guest-edited issue of The Rocky Mountain Review entitled "Crossing Borders/Creating Worlds" (click on title for more info).

M A R C H    15 - 31

• Session chairs to notify RMMLA Secretariat of sessions with no or low submissions.
• Session chairs to send acceptance or rejection letters to all those who submitted paper proposals.
• Chairs must remind presenters that they need to be current members of RMMLA by April 1 for inclusion in the program and to receive the April mailing of the journal (if they pay the 'print mail supplement').

A P R I L    1

• Deadline for all convention participants (chairs and presenters) to join RMMLA or renew one's membership. Click for Membership Info. Chairs and presenters must be current in dues for session Chairs to be able to enter their paper information into the program. RMMLA membership is for the calendar year.
• Deadline for members to renew membership in order to receive the print version of the spring issue of the The Rocky Mountain Review (additional fee required for print mailings).
• Deadline for RMMLA Secretariat receipt of items to be included in the spring RMMLA newsletter.

A P R I L    15

• Spring issue of Rocky Mountain Review and E-Review is available online to all current members of RMMLA; hard copy is mailed to those who paid the print mail supplement.

M A Y    1

• Deadline for discounted convention PRE-registration rates (by 5pm PST). Registration by this deadline includes one program, admission to all regular and special topic sessions, keynote address, and all meal functions,
• Deadline for Chairs to submit program copy for their sessions using the Program Information Form on the RMMLA Web site (under "Conventions"). If presenters have not renewed dues for the current year, Chairs will not be able to enter their information into the program. In such cases, it is the responsibility of the Chair to contact these presenters and advise them (a) to contact the RMMLA Secretariat with payment and (b) to inform the Chair when payment is made, so that the Chair can then add the program information on that presenter into the online form.
• Deadline for submission of requests for computer projector and screen at convention. Presenters must bring their own laptop, CD-DVD drive, etc. Requests may be made by Chairs OR individual presenters from the Program Information Form on the RMMLA Web site (under "Conventions") OR by email at rmmla@rmmla.org. Not all meeting rooms have projection equipment.
• Deadline for submission of session scheduling requests (email rmmla@rmmla.org).

M A Y     15

• Preliminary RMMLA convention program (including date, time and location of sessions) available on the RMMLA web site, along with information on hotel, airline, and car rental reservations.
  NB: Sessions are generally scheduled from Thursday morning until 1:30 pm on Saturday afternoon; optional excursion(s) follow sessions.

J U N E    1

• Deadline for applications for CONVENTION TRAVEL GRANTS (see under Grants and Awards):
  • Neila and Candadai Seshachari Faculty Convention Travel Grant ($250 each)
  • RMMLA Graduate Student Convention Travel Grant ($250 each)

J U L Y    1

• RMMLA will announce recipients of Convention Travel Grants.

A U G U S T    1

• Deadline for chairs and presenters to make editorial changes and/or corrections to the program (presenter's institution, paper title, abstract, etc.). Program goes to press.
• Deadline for regular convention registration rates (by 5pm PST). Registration by this deadline includes one program, admission to all regular and special topic sessions, keynote address, and all meal functions.
  Registration AFTER the August 1 deadline is at a higher rate and does not include all meal functions.

S E P T E M B E R  --  O C T O B E R

• Annual RMMLA Convention:
  • 2012: October 11-13 in BOULDER, Colorado
  • 2013: October 10-12 in VANCOUVER, Washington (Portland, OR metro area)
• Cut-off date for guaranteed room reservations and convention rates at the convention hotel (although our block may be sold out BEFORE these cut-off dates, so BOOK EARLY):
  • September 16 in 2012 at the Millenium Harvest House
  • September 9 in 2013 at the Hilton Vancouver Washington

N O V E M B E R    1

• Deadline for submission of session chair's report indicating names and contact information for new Chair and Alternate Chair for following year's convention. (This information is crucial for us to be able to put together the Call for Papers that needs to be mailed by mid-November, so please submit promptly.)
• Deadline for next year's dues payment for all those who are scheduled to chair a session at the following year's convention. If dues are not paid by this date, a replacement session chair will be sought.
• Deadline for payment of dues to receive mid-November mailing of the Rocky Mountain Review (additional fee required for print mailings).
• Nominations of candidates for RMMLA Executive Board Elections due to RMMLA Secretariat.
• Items to be included in the winter RMMLA newsletter and Call for Papers to be received by RMMLA Secretariat.
• Requests for Special Topics Sessions to be listed in the Call for Papers to RMMLA Secretariat.
• Deadline for nomination by chairs of graduate student presentations for the Charles Davis Award.

N O V E M B E R    15

• Winter issue of Rocky Mountain Review and E-Review is available online to all current members of RMMLA; hard copy is mailed to those who paid the print mail supplement.

D E C E M B E R    12

• Last day to submit applications for the Davis Award.

D E C E M B E R    31

• Last day to vote in RMMLA Executive Board elections. Log in to RMMLA web site to vote!