General Convention Guidelines

• RMMLA is an organization for its members.
• Membership in RMMLA is for the calendar year.
• All Session Chairs at the convention must be current in their MEMBERSHIP DUES by November 1 to be listed in the Call for Papers for the following year's convention.
• All alternate chairs must be current in dues by April 1 of the convention year to be listed in the program and to retain claim to chair the session the following year.
• All presenters must be current in dues by April 1 of the convention year to be listed in the program. If dues are not paid by this date, that person’s name will not be able to be listed in the program. If dues are made current, and a slot remains in the session, however, that member’s name will be reinstated in the program.
• Dues may be paid by fax/phone/mail/online using a check or VISA/MC.
• Interested faculty, students, or others who are not presenting or participating in the convention may attend the convention without paying membership dues.

• All whose name appears on the program -- chairs, alternate chairs, presenters, discussants -- must pay the applicable CONVENTION REGISTRATION FEE. Payment of this fee gives the participant access to all regular and special topic sessions.
• The early discounted convention registration fee (deadline in RMMLA Calendar; postmark or transaction date deadline) includes a program, admission to all sessions and non-fee special activities, AND a ticket to the banquet/keynote address. Persons not able to attend the banquet due to a scheduling conflict or other personal situation, do not receive a reduced rate for their convention registration.
• The late registration fee includes a program and admission to all sessions and non-fee activities, but it does NOT include a banquet ticket.
• Guest banquet tickets are only available for purchase before the Early Registration deadline. No tickets will be available for purchase on site.
• Each registrant receives a convention badge, which should be worn when attending convention sessions and events. The facilities and services of the convention are available only to attendees.
• Certain special workshops may require an additional fee. Any such fee will be clearly labeled on all registration materials.
• The Executive Board reserves the right to deny future participation in the convention to any chair or presenter who does not pay the registration fee.
• Requests for refunds of convention registration fees must be made in writing to the Secretariat and must be postmarked no later than ten days before the start of the convention. A $25 service fee is deducted from all refunds.
• Each year, the Executive Board authorizes a limited number of dues and/or convention fee waivers for special guest speakers/respondants/discussants in a regular or special topic session. Those who are eligible to receive such funds include distinguished persons in fields represented by the RMMLA, creative writers who do not have academic positions, scholars who reside outside the United States and Canada, and RMMLA honorary members and fellows. Such speakers would only be required to purchase a banquet ticket if they wish to attend this function. Session chairs who wish to invite such a guest speaker hould contact the Executive Director no later than March 1, specifying the speaker’s discipline or profession, as well as a statement explaining how the speaker would enrich the program. Please note that waived non-members may not organize or chair a session.

• Administrators, faculty, and students from the Local Host institution(s) and the local host community who are NOT chairing or presenting at the convention may attend sessions and non-fee activities without paying the convention registration fee or membership dues. They will receive a free program, but banquet tickets have to be purchased by the deadline.
• Administrators, faculty and students from institutions other than the host institution(s) who are NOT chairing or presenting at the convention may choose to pay either the full convention registration fee (see above) or a daily registration fee. The daily rate includes ONLY a program and admission to sessions and non-fee activities for that day, not the banquet. Banquet tickets must be purchased separately before the deadline.
• Family members who wish only to attend the session in which their relative is presenting are invited to attend free of charge, but are asked to come to the registration desk to get a badge.

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