Guidelines for Alternate Chairs

See also specific guidelines for: Chairs | Presenters

Session Organization

• Every session at the RMMLA convention has a chair; most also have an alternate chair.
• The alternate chair may step in as chair if the chair has to cancel, but is not obliged to do so.
• The current alternate chair of a session has first claim to be chair the following year.

• Prior to the convention, the Secretariat emails all alternate chairs to ask if they wish to chair the following year. This information is given to the session chair, so s/he will know whether to hold the election for chair alone OR new chair and alternate chair.
• At the end of the session, the chair holds an election from among interested participants of the session.
• Election results must be given to the Secretariat -- at the convention, if possible, but by November 1 at the latest.
• The name of the new chair will be listed in the Call for Papers which is published by November 15. Please make sure that the address/email/phone/fax that we have on file is the one you wish to appear in the CFP.
• Elections in Special Topic Sessions may also be held if the group wishes to be listed in the Call for Papers for the following year. (N.B. Special Topic Sessions are included on a space-available, topic-approval basis.)

• Should the chair not be able to attend the convention or fulfill the duties of chair, s/he should notify the Secretariat immediately.
• The alternate chair will be asked to do assume those duties, if possible.
• Should the alternate chair not be able to do so, a presenter of the session will be asked to chair the session.

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